5 Tips For Creating Much-Anticipated Emails

These days with social media people are using and responding to emails differently. Learn how to create emails that will be read.

Mark MacDonald  ·  December 6, 2016

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Everyone uses email. The younger you are, and the older you are, the less you’ll rely on it; but almost everyone has an email they’re checking regularly.

Although, thanks to texting and social media, people are using email differently. Most don’t like reading long emails, and they don’t like getting inundated with SPAM-looking emails.

Therefore, your church must make sure your emails are short and anticipated.

Here’s 5 ridiculously practical ways to make your emails desired — and maybe even read!

1. Improve your list and segment. Constantly look for ways to add to your list and always allow people to unsubscribe. If they don’t want the email, you don’t want to annoy them. Plus, if they leave your list, your open and read rates increase. However, if you have a lot leaving your list, your content is wrong or the list is wrong. Monitor it. Also, think about segmenting the global list so that you can deliver more targeted information. This will reduce the amount of content in an email and allow you to send information directly to a specific group who needs your information.

2. Think about schedule. Switch times occasionally and check if it affects your delivery and read rate. Most churches are sending an email on Wednesday or Thursday. It makes sense, but test other days and times! Once you identify a good time, schedule the email to be sent at the same time(s). Stay consistent so you can be anticipated.

3. Add a good image. We’re a visual society. When someone opens an email, you have a nano-second to capture their interest before they hit the trash can icon. A simple, small image that tells the story of your brand’s thread, your overall email message, and/or a particular announcement will get people to engage with the email. A well-written caption near the image can push information; write it carefully.

4. Make the content wanted. Do you know what you’re trying to accomplish with your email? Does your list know they need what you want to give them?

If they don’t, you must emphasize why they need what you’re offering.

If they do know they need the information, simply deliver it as quickly and easily as you can. Avoid long paragraphs and, instead, use bullet points (or occasional bolding) so they get the information as they quickly scan your content. Oh, and keep your emails short.

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Communications · Leadership · Communication · Blogs & Opinion · Email · Social Media · Writing Style · All Topics


Mark MacDonald
Is a Bible Teacher, speaker, best-selling author of Be Known For Something, and communication strategist for and the 3000+ churches of the Florida Baptist Convention. He empowers churches to become known for something relevant (a communication thread) throughout their ministries, websites, and social media. His book is available at and
Contact Mark MacDonald: ·  View More by Mark MacDonald

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