Easter Service: 5 Tips for Getting and Keeping Event Volunteers

How do you make sure you’ll have enough volunteers for your next event AND get them to come back for future events? Here are a few tips to help you get started:

Deborah Ike  ·  April 13, 2017

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Whenever your church hosts an event, you know you’re going to need volunteers to make it successful.  From the parking lot to greeters to childcare, recruiting is key. There are plenty of volunteer roles to fill.  So, how do you make sure you’ll have enough volunteers for your next event AND get them to come back for future events?  Here are a few tips to help you get started:

Tip #1: Ask For Church Volunteers Early

For your event, try not tot wait until a week or two before the event to start asking people to serve.  They’ve got kids to shuttle to soccer practice, late nights at the office, and other commitments to manage.  Give potential volunteers a chance to work this event into their schedule by asking them at least one month before the event.

Tip #2: Set Clear Expectations and Vision

Before you start sending out emails or stopping people in the hallways at church, know exactly what volunteer roles you need to fill and what you expect from each.  If you need volunteers to setup the day before the event, that’s a different skillset and schedule than a volunteer hosting the day of the event.  Know exactly what you’re asking each person to do and be able to communicate that to them when you ask.

This means you need to create volunteer job descriptions for each role you’ll need at the event.  A brief paragraph with a few bullet points should work just fine.  The point is to have a document you can send to a volunteer or simply refer to as you start asking people to serve.  This way you’re communicating a consistent message to each volunteer. 

Tip #3: Provide Training

Don’t assume your volunteers know exactly what you expect from them.  Provide them with a brief training session the week before or day of the event.  Also, give them a cheat sheet handout of instructions to remind them of what you need them to do.  Include a list of frequently asked questions you expect to get from attendees in that cheat sheet.  That will equip your volunteers with information they can use to help attendees and prevent those questions from coming to you all day. 

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Leadership · Volunteers · Blogs & Opinion · Leadership Development · Outreach Events · Recruiting · All Topics


Deborah Ike
Deborah Ike (formerly Wipf) is the President & Founder of Velocity Ministry Management; a company dedicated to vision implementation for church leaders. Over the last ten years, Deborah worked in the corporate arena to discover how to leverage business principles for ministry vision. She worked for Deloitte Consulting in their Strategy & Operations group and most recently, for Williams, as a project manager and risk manager. Deborah has a bachelor’s degree in Computer Information Systems along with the Project Management Professional (PMP) credential from the Project Management Institute. She’s the author of The Volunteer Management Toolkit (Church Edition) and you can find her articles on sites such as Pastors.com, XPastor.org, WorshipFacilities.com, and via The Church Network.
Contact Deborah Ike: deborah@velocityministrymanagement.com ·  View More by Deborah Ike

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