Facility Management

Essentials of Church Security Reports

Issuing a security report need not be intimidating, with these best practices a church can properly document incidents in a factual report.

Timothy J. Fancher  ·  March 8, 2018

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Often, new security personnel, or volunteers, find the premise of writing a security report to be intimidating.

However, a well written, easily read and factual security report is often crucial, and with the following tips and practice is not difficult to write correctly.

A report can help with any legal proceedings, to serve as a training opportunity and to track incidents in a church. In addition, good reporting is a strong a benchmark of a professional Church Protection Team (CPT).


A security report is a formal account of anything unusual that happens on church grounds. Psalm 144 Church Protection Seminars suggests a security report is written for any incident of any kind, regardless of how seemingly small or insignificant. Sometimes a small detail can help to see the larger situation; so, a report should never be taken lightly. The following highlights this concept:

While in the police academy, the assistant director told the following story, “Class, a few months ago, a local elderly lady reported the theft of a gazing ball from her front yard. You know, those decorative yard ornaments you see sometimes, they are usually valued around $20 to $30. She could only say it had been stolen sometime in the last week, she had no idea when and could only say it was blue and she thought she bought it from Wal-Mart. Do you think she wasted the police department’s time by filing a report on this theft?”

Immediately, a recruit shot his hand up and said, “Of course she did. There is no way that thing can be tracked down, and officers have better things to do than mess with a dumb report like that.”

The assistant director then said, “Well…a rookie cop fresh out the academy saw things differently. He decided to do some old fashioned police work and started knocking on doors. Within a couple of hours, based on reports and tips from neighbors, they were pretty sure they knew who did it. The believed it to be a teenager who was rumored to be working with some heavy hitters the department had been looking at. As a result of a knock and talk at the suspect’s house, they found a garage filled up with numerous stolen items.

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Facility Management · Safety & Security · Case Study · Security Preparedness · Security Team · All Topics


Timothy J. Fancher
Is the founder of Psalm 144 Church Protection Seminars. Tim earned his Master of Arts in Practical Theology from Oral Roberts University (ORU) in 2013, a Associates of Science in Criminal Justice in 2007 and a Bachelor of Arts in Interdisciplinary Studies, with an emphasis in Sociology in 2010 from Columbia College. Fancher is a former police officer, a street safety and church security expert and has been a professional street self-defense instructor since 1999 with over 30 years of martial arts experience. Fancher is also the founder of American Street Edge Self-Defense systems and has a 4th Degree Black Belt in American Kenpo Karate, specializing in teaching kids’ abduction prevention and physical fitness classes. Fancher lives in Tulsa, Oklahoma. Fancher can be reached through www.psalm144.org
Contact Timothy J. Fancher: timothyfancher@gmail.com ·  View More by Timothy J. Fancher

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By leftshot on March 13, 2018

We call it an Incident Report for the reason given—it’s less scary.  The form is also very step-by-step.  If you depend on the person filling it out to be a good writer and include all the most important stuff, you’ll be disappointed more times than not.  Lead them to the water by providing a form that is specific on what they need to provide.  Our form also includes a section for follow up corrective action.  For us one of the big points of having these Incident Reports is to prevent the event from happening again.  This isn’t always possible, but by having this part of our form at least it makes sure we think about and consider ways we can reduce or eliminate this from happening again.