Project Management Process: 7 Steps to A Successful Installation

Use this standard process to plan and manage tasks related to achieving your goal. Essentially, this is a way to organize your team and all the tasks involved so you finish on time and within budget.

Deborah Ike  ·  May 31, 2017

Page 1 of 2 pages 1 2 >

Have you ever been involved in the effort to select, buy, install, and configure a new system (lighting, sound, church management software, etc.)?  If so, you know how much time, money, and work is involved.  One way to make that less painful next time is to use a project management process. 

What is project management?  Project management involves using a standard process to plan and manage all tasks related to achieving a successful outcome.  Essentially, this is a way to organize your team and all the tasks involved so you finish on time and within budget.

There are seven steps to making your next project a success:

Step #1: Clarify the Vision

Determine what you want to accomplish with this project. What is within scope and why is now the time to take on this effort?  This is also when you need to determine the budget and approximate timeline for the project.

Also, assign a staff member to be the project manager.  This is the person responsible for developing the plan, keeping the team on track, and providing general oversight of the project.

Step #2: Develop the Plan

An essential part of the project manager’s role is to develop a project plan.  The plan is a collection of all the tasks the team must complete to finish the project. 

The project manager should talk with each member of the team to determine this list of tasks and deadlines. 

Step #3: Assemble the Team

Decide who needs to be on the team to perform tasks or weigh-in on decisions.  This may include staff members and volunteers.

Page 1 of 2 pages 1 2 >


Leadership · Management · Technology · Blogs & Opinion · Installation · Project Management · Team Development · All Topics


Deborah Ike
Deborah Ike (formerly Wipf) is the President & Founder of Velocity Ministry Management; a company dedicated to vision implementation for church leaders. Over the last ten years, Deborah worked in the corporate arena to discover how to leverage business principles for ministry vision. She worked for Deloitte Consulting in their Strategy & Operations group and most recently, for Williams, as a project manager and risk manager. Deborah has a bachelor’s degree in Computer Information Systems along with the Project Management Professional (PMP) credential from the Project Management Institute. She’s the author of The Volunteer Management Toolkit (Church Edition) and you can find her articles on sites such as Pastors.com, XPastor.org, WorshipFacilities.com, and via The Church Network.
Contact Deborah Ike: deborah@velocityministrymanagement.com ·  View More by Deborah Ike

Support and Enhance the Worship Message

The latest strategies for sound, lighting and facilities can help you better attract and engage with your congregation. With Worship Facilities’ insights on leadership, communication and administrative tools, each issue shows you how to design and maintain your facility and how to adapt it to meet the changing needs of today’s members.
Explore the success stories of others, and find ways to enhance your weekly services. Get a free subscription to Worship Facilities magazine. Subscribe today!