Pulling off an event can take lots of time, energy, and money. Here's how we can re-use what we’ve learned and materials we’ve developed to make future events less time-consuming.
Deborah Ike ·
December 7, 2017
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Pulling off a successful event can take lots of time, energy, and money. Fortunately, we can use what we’ve learned and materials we’ve developed for one event to make planning future events less time-consuming.
Here are several tips for leveraging the lessons of prior events:
Tip #1: Track vendors
Retain copies of vendor contracts and make notes regarding whether you were happy with each vendor’s product or service. Note who your main contact was with each vendor and include that individual’s contact information.
Tip #2: Keep a list of volunteers
Maintain a list of who volunteered for the event and in what role. Make a note of volunteers who led teams or did an incredible job. Use this list as a starting point when it’s time to invite volunteers to participate in the next event. Also, talk with the standout volunteers to get their feedback about serving at the event and ask if they know of other individuals who might be interested in volunteering in the future.
Tip #3: Save samples of graphics and communications content
You’re likely going to do a similar event again in the future, so keep the graphics in a place that’s easy to find. This includes event logos, flyers, brochures, promotional videos, recap videos, tickets, billboard graphics, email blast content, social media
posts, and any other media your team developed for the event. Use these as inspiration and a starting point for future events.
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