Time-Saving Event Planning for Church

Pulling off an event can take lots of time, energy, and money. Here's how we can re-use what we’ve learned and materials we’ve developed to make future events less time-consuming.

Deborah Ike  ·  December 7, 2017

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Pulling off a successful event can take lots of time, energy, and money. Fortunately, we can use what we’ve learned and materials we’ve developed for one event to make planning future events less time-consuming.

Here are several tips for leveraging the lessons of prior events:

Tip #1: Track vendors

Retain copies of vendor contracts and make notes regarding whether you were happy with each vendor’s product or service. Note who your main contact was with each vendor and include that individual’s contact information.

Tip #2: Keep a list of volunteers

Maintain a list of who volunteered for the event and in what role. Make a note of volunteers who led teams or did an incredible job. Use this list as a starting point when it’s time to invite volunteers to participate in the next event. Also, talk with the standout volunteers to get their feedback about serving at the event and ask if they know of other individuals who might be interested in volunteering in the future.

Tip #3: Save samples of graphics and communications content

You’re likely going to do a similar event again in the future, so keep the graphics in a place that’s easy to find. This includes event logos, flyers, brochures, promotional videos, recap videos, tickets, billboard graphics, email blast content, social media
posts, and any other media your team developed for the event. Use these as inspiration and a starting point for future events.

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Communications · Outreach · Leadership · Volunteers · Other · Blogs & Opinion · Event Planning · Outreach Events · All Topics


Deborah Ike
Deborah Ike (formerly Wipf) is the President & Founder of Velocity Ministry Management; a company dedicated to vision implementation for church leaders. Over the last ten years, Deborah worked in the corporate arena to discover how to leverage business principles for ministry vision. She worked for Deloitte Consulting in their Strategy & Operations group and most recently, for Williams, as a project manager and risk manager. Deborah has a bachelor’s degree in Computer Information Systems along with the Project Management Professional (PMP) credential from the Project Management Institute. She’s the author of The Volunteer Management Toolkit (Church Edition) and you can find her articles on sites such as,,, and via The Church Network.
Contact Deborah Ike: ·  View More by Deborah Ike

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